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Minutes approved at the August 9th meeting
MINUTES OF THE
VAN WERT CITY COUNCIL
July 26, 2010 The meeting was called to order by Council President, Gary
Corcoran. The invocation was given by Pastor Steve Savage of Trinity Friends
Church. On call of the roll, Shultz, Agler, Tomlinson, Kelly,
Marshall, Farmer and Mergy were present. Corcoran stated that Martha Balyeat had asked to be excused
from the Council meeting due to her vacation. Agler made a motion to accept her
absence, seconded by Shultz, with all concurring.
Farmer
made a motion to approve the agenda of the 7/26/10 meeting as presented,
seconded by Shultz, with all concurring. Tomlinson made a motion to approve the Minutes of the 7/12/10
Council meeting as presented, seconded by Marshall, with all concurring. COMMENTS, COMMUNICATIONS & PETITIONS Corcoran presented to Council a letter from the Friends of
Lutheran Homes Society concerning their150th Annual meeting. This was
handed to the Clerk if anyone wanted further information.
ADMINISTRATIVE REPORTS
MAYOR:
Had received a letter from Sen. Karen L. Gilmor in regards to SB 131 that had
been passed into law which authorized the purchasing preference of bio-based
products. She had sent an example of
a resolution for possible passage expressing interest in a bio-based preferred
purchasing policy. Ehmer asked that this should be given to the Property &
Equipment Committee for further review.
His next item was the 5 old traffic signals which had been discussed at
committee meeting previously of being donated so they could be sold on EBay.
After discussion it was also given to the Property & Equipment Committee
for further discussion.
SAFETY SERVICE DIRECTOR:
Had several items. Bids were taken for the Allingham Sewer Lateral Project with
the bid being awarded to Sterm Construction in the amount of $73,710.00.
Main Street paving project was awarded to Shelley Company for the amount
of $123,778.00. Not included in this
bid was the asphalt stamping of the crosswalks which came to $43,112.00. Fleming
suggested that this item be given to the Streets & Alleys Committee for further
discussion as to whether this was a prudent expenditure at this time.
The W Ervin/S Shannon St. bid was awarded to Sterm Construction in the
amount of $434,890.00. The work has been completed on Burt and Fischer but
manholes are being repositioned. The
Streetscape work is wrapping up but blacktop will be milled off during the
evening hours from 6 p.m. to 6 a.m. to not tie up parking. The City has been awarded a Small Cities Grant for roadwork.
West Main St. is the road that met criteria for this grant.
The City has been awarded 2.26 million dollars for this project.
The project will run from Shannon to Fischer St.
This project appears to be scheduled in 2013-2014.
Fleming also responded to Kelly’s question from the previous Council
meeting regarding the Engineering Advisory Board and also the Board of Control
Advisory Board. After meeting with
the Mayor and discussing this it was the Administrations suggestion that both be
abolished. This was then turned over to the Judiciary Committee.
Corcoran asked what the City did in regards to condemned property which
he had noticed around town. Fleming said that the City could determine whether a
property would be condemned but there were no funds to demolish these
properties.
AUDITOR: Absent:
No Report.
LAW DIRECTOR:
Had no
report
COMMITTEE REPORTS
PARKS AND RECREATION:
Kelly
had no report.
HEALTH, SERVICE AND SAFETY:
Marshall
had no report but made a motion for the Law Director to prepare an ordinance
amending Ordinance 6137-86 to establish exceptions to the ban on discharging
firearms within the City limits and declaring an emergency; seconded by Kelly;
with all concurring.
PROPERTY AND EQUIPMENT:
Mergy had no report. A committee
meeting was scheduled for August 9 at 6:30 p.m. for the purpose of discussing
Senate Bill 131 which gives purchasing preference to bio-based products and also
possible donation of 5 old traffic signals.
JUDICIARY AND ANNEXATION:
Farmer
reminded Council of the request from Pit Stop for transfer of the I Don’t Care
Grille liquor permits. He gave the Clerk this request to submit since there were
no objections to the request. Farmer
reviewed the earlier meeting and made a motion for the Law Director to prepare
an ordinance improving provisions with City contracts to where contractors and
their employees would be required to pay City Income Tax; seconded by Tomlinson;
with all concurring. Farmer then made a motion to introduce
ORDINANCE 10-07-038: an ordinance to
require that all contracts on behalf of the City for works or improvement of the
City shall contain the following provisions regarding the payment of the Van
Wert City Income Tax in order to be binding and valid on the City; seconded
by Tomlinson; with all concurring Farmer then scheduled a committee meeting for August 9 at
6:45 p.m. to discuss the possible abolishment of the Engineering Advisory Board
and also the Board of Control Advisory Board.
FINANCE:
Shultz presented to the 10 day report until the end of July for the City Income
Tax Department and noted a shortfall in 2010 compared to 2009 in the amount of
$42,004.92. At the July 12 Council
meeting a request for preparation of an ordinance for $20,000 for fire insurance
proceeds was given so Shultz then made a motion to introduce Ordinance
10-07-042: An ordinance to make a supplemental appropriation to Fund 101-General
Fund; seconded by Mergy, with all concurring. Shultz stated that next
week he would schedule an appointment to speak to the Auditor to set some
guidelines in regards to the Financial Strategy. Once that is accomplished with
guidelines then there would be a committee meeting set to review, change and
possibly accept these changes.
Shultz then scheduled a committee meeting for August 9 at 6:25 p.m. for the
approval of transferring of funds from the General Fund to Fund 103 COPS. This
is to cover the General Fund of salary expenses.
WATER AND SEWER:
Tomlinson had no report. Tomlinson
asked that Delinquent Water Bill Notification be removed from his assignment
list and Water & Sewer Rates for 2011 be added.
STREETS AND ALLEYS:
Agler reported on the earlier meeting in regards to the request for the alley to
be vacated for the Habitat For Humanity property. It was decided that the Law
Director would draft a letter to Habitat For Humanity instructing them to put
their request in writing to the railroad asking for the entire property that the
alley takes. Agler scheduled a committee meeting on August 9 at 7 p.m. for
discussion on the cost of the Main Street crosswalk asphalt stamping.
OLD BUSINESS No Old Business. NEW BUSINESS No New Business.
RESOLUTIONS AND ORDINANCES
ORDINANCE 10-07-039: AN ORDINANCE AUTHORIZING THE AUDITOR TO
ESTABLISH A RESERVE BALANCE ACCOUNT WITHIN THE GENERAL FUND PURSUANT TO OHIO
REVISED CODE SECTION 5705.13(A)(1).
Second Reading; Advisory vote taken: Shultz-Yes,
Agler-No, Farmer-No, Marshall-Yes, Tomlinson-Yes, Kelly-Yes, Mergy-Yes.
ORDINANCE 10-07-040: AN ORDINANCE DECLARING THE NECESSITY FOR THE
TRANSFER OF FUNDS AUTHORIZED BY SECTION 5705.14(D) OF THE OHIO REVISED CODE,
FROM FUND 888-HOSPITAL LIFE INSURANCE TRUST, WHICH IS TO BE CLOSED OUT, IN THE
AMOUNT OF $296,165.19, TO FUND 101-GENERAL FUND OF THE CITY OF VAN WERT.
Second reading; Advisory vote taken:
Tomlinson-Yes, Marshall-Yes, Agler-Yes, Mergy-Yes, Farmer-No, Shultz-Yes,
Kelly-Yes.
ORDINANCE 10-07-041: AN ORDINANCE TO MAKE A SUPPLEMENTAL
APPROPRIATION TO FUND 888 HOSPITAL LIFE INSURANCE TRUST.
Second reading; Advisory vote taken: Shultz-Yes,
Agler-Yes, Farmer-No, Marshall-Yes, Tomlinson-Yes, Kelly-Yes, Mergy-Yes. ORDINANCE 10-07-038: an ordinance to require that all contracts on behalf of the City for works or improvement of the City shall contain the following provisions regarding the payment of the Van Wert City Income Tax in order to be binding and valid on the City. First reading: Advisory vote taken with all concurring.
Ordinance 10-07-042: An ordinance to make a supplemental appropriation to Fund
101-General Fund.
First reading:
Advisory vote taken with all concurring. Agler made a motion to adjourn at 8:27 p.m., seconded by
Tomlinson, with all concurring. |
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