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Minutes approved at the April 14th meeting MINUTES OF THE March 24, 2008 The meeting was called to order by Council President, Tom Stricker, Sr.. The invocation was given by Councilman Corcoran. Stricker led the Pledge of Allegiance.
On call of the roll, Agler, Gehres, Marshall, Mergy, Corcoran and Crone were present. Shultz was absent.
A motion was made by Gehres to appoint Lori Gillespie as Clerk, Pro Tem, a duty not connected with any duty she does for the city and is not part of her employment for the city, it is a separate agreement, seconded by Agler, with all concurring. A motion was made by Gehres to accept the agenda for this evening's meeting, seconded by Mergy, with all concurring. Corcoran corrected the Minutes of the March 10th meeting on page 3, paragraph 2, to add a request for a supplemental appropriation for $320,265.42 from the street construction fund (Fund 301) and declaring an emergency; in paragraph 3, the family rate should be $1,200.00 not $1,260.00. A motion was made by Corcoran to accept the Minutes of the March 10th meeting as amended, seconded by Gehres, with all concurring. A motion was made by Corcoran to accept the Minutes of the Public Hearing held on March 17, 2008 as presented, seconded by Gehres, with all concurring. A motion was made by Gehres to excuse Shultz' absence, seconded by Agler, with all concurring. Shultz informed Stricker at the last meeting of council that he would not be able to attend this evening's meeting.
COMMENTS, COMMUNICATIONS, and PETITIONS Stricker received a communication from the Planning Commission. They met on March 20, 2008 to approve the final plat for Valams Phase I. They voted to unanimously approve the final plat. Stricker referred this issue to the Judiciary and Annexation Committee for the necessary action needed.
ADMINISTRATIVE REPORTS MAYOR: Ehmer reported monthly brush pick up will begin on April 7th. They will occur the first Monday of each month through the summer. Ehmer reported the light at Sycamore and Washington Streets has been increased by fifteen seconds. This was a result of comments made by Crone at the last meeting of council when he stated the light for Sycamore Street was too short. SAFETY SERVICE DIRECTOR: Fleming asked for three committee meetings. The first is for Water and Sewer to discuss unsewered areas. The second meeting is for Streets and Alleys to authorize street painting and miscellaneous paving to be completed this summer. The third meeting is for Judiciary and Annexation to review four changes to the Policy and Procedure Manual. Fleming reported that the lower concrete pour has been completed for the Bonnewitz pump station. Fleming reported that the new portion of Washington Street will be repainted this week, weather permitting. Crone scheduled a Water and Sewer committee meeting for 4/7/08 at 6:00 p.m. to discuss unsewered areas. AUDITOR: Balyeat had no report. LAW DIRECTOR: Unterbrink stated that Pieper continues to do well in Municipal Court. Unterbrink noted that his secretary is on vacation this week and requested he be given a couple of extra days notice of any requests to his office because of this. Unterbrink reported that he will file the first of the tax complaints to be filed by the end of the week with the remainder being filed by the end of next week. Balyeat asked about the Public Records Policy requested by Shultz several meetings ago. Unterbrink stated that he is in the process of preparing the city's policy.
COMMITTEE REPORTS PARKS AND RECREATION: Agler reported the committee met on 3/17/08 to discuss the boating and fishing regulations. Recommendations for amending the current ordinance for rules and regulations for boating and fishing at city reservoirs. The committee agreed with the administration's recommendations. Agler made a motion to authorize the Law Director to prepare an Ordinance to include the administration's recommendations for changes to the city parks rules and regulations as presented to the committee, seconded by Gehres, with all concurring. HEALTH AND SAFETY: Marshall had no report. PROPERTY AND EQUIPMENT: Mergy made a motion to bring Resolution 08-03-014 before council, seconded by Crone, with all concurring. Mergy made a motion to suspend statutory rules for Resolution 08-03-014, seconded by Marshall, with all concurring. Mergy made a motion to pass Resolution 08-03-014 on the first and final reading, seconded by Marshall, with all concurring RESOLUTION 08-03-014: A RESOLUTION AUTHORIZING THE SALE DURING CALENDAR YEAR 2008 OF MUNICIPALLY OWNED PERSONAL PROPERTY WHICH IS NOT NEEDED FOR PUBLIC USE, OR WHICH IS OBSOLETE OR UNFIT FOR THE USE FOR WHICH IT WAS ACQUIRED BY INTERNET AUCTION, PURSUANT TO OHIO REVISED CODE SECTION 721.15 (D), AND DECLARING AN EMERGENCY. Mergy made a motion to bring Ordinance 08-03-015 before council, seconded by Crone, with all concurring. Mergy made a motion to suspend statutory rules for Ordinance 08-03-015, seconded by Crone, with all concurring. Mergy made a motion to pass Ordinance 08-03-015 on the first and final reading, seconded by Crone, with all concurring. ORDINANCE 08-03-015: AN ORDINANCE TO AUTHORIZE THE SAFETY SERVICE DIRECTOR TO ADVERTISE AND SELL THE CITY'S UNUSED, UNNEEDED, OBSOLETE, OR UNFIT VEHICLES BY INTERNET AUCTION, AND DECLARING AN EMERGENCY. JUDICIARY AND ANNEXATION: Corcoran gave the report in Shultz' absence. Corcoran reported that a Public Hearing was held on March 17th to consider a request for a zoning change at 821 and 821 North Washington Street from R-2 medium density to B-3 highway business. Corcoran made a motion to authorize the Law Director to prepare an Ordinance to accept the proposed rezoning classification from R-2 medium density residence to B-3 highway and general business, of that real property owned by Kay Sluterbeck, and declaring an emergency, seconded by Gehres, with all concurring. Corcoran made a motion to bring Ordinance 08-03-017 before council, seconded by Agler, with all concurring. Corcoran noted that the legislation will be read for the first reading tonight and then be requested for passage at the April 14th meeting. Corcoran scheduled a committee meeting for 4/14/08 at 6:15 p.m. to discuss the four changes proposed by the Safety Service Director. FINANCE: Corcoran noted that there is a typographical error on Ordinance 08-03-018 prepared at his request for tonight's meeting. Fund 310 is in the title and it should be Fund 301. Corcoran made a motion to bring Ordinance 08-03-018 before council, seconded by Gehres, with all concurring. Corcoran made a motion to suspend statutory rules for Ordinance 08-03-018, seconded by Agler, with all concurring. Corcoran made a motion to pass Ordinance 08-03-018 on the first reading, seconded by Agler, with all concurring. ORDINANCE 08-03-018: AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS TO FUNDS 101, 210, 264, 301 AND 403 AND DECLARING AN EMERGENCY. Corcoran made a motion to bring Amended Resolution 08-02-011 before council, seconded by Crone with all concurring. Corcoran made a motion to suspend statutory rules for Amended Resolution 08-02-011, seconded by Crone, with all concurring. Corcoran made a motion to pass Amended Resolution 08-02-011 on the first and final reading, seconded by Crone, with all concurring. AMENDED RESOLUTION 08-02-011: A RESOLUTION APPROVING THE RATES FOR EMPLOYEE CONTRIBUTION AND EMPLOYER'S PARTICIPATION IN THE CITY OF VAN WERT SELF-INSURED HEALTHCARE PROGRAM FOR DATES EFFECTIVE MARCH 1, 2008 THROUGH FEBRUARY 28, 2009 AND DECLARING AN EMERGENCY, Corcoran made a motion to authorize the Law Director to prepare an Ordinance declaring a necessity for the transfer of funds authorized by section 5705.14(C) of the revised code, from the "Vision Park Bond Fund" which is to be closed out, in the amount of $5,581.15, to the General Fund of the city of Van Wert: and that said transfer to be approved by the Van Wert County Common Pleas Court, and declaring an emergency, seconded by Crone, with all concurring. Corcoran made a motion to bring Ordinance 08-03-016 before council, seconded by Crone, with all concurring. Corcoran made a motion to suspend statutory rules for Ordinance 08-03-016, seconded by Crone, with all concurring. Corcoran made a motion to pass Ordinance 08-03-016 on the first and final reading, seconded by Crone, with all concurring. ORDINANCE 08-03-016: AN ORDINANCE DECLARING A NECESSITY FOR THE TRANSFER OF FUNDS AUTHORIZED BY SECTION 5705.14(C) OF THE REVISED CODE, FROM THE "VISION PARK BOND FUND" WHICH IS TO BE CLOSED OUT, IN THE AMOUNT OF $5,581.15 TO THE GENERAL FUND OF THE CITY OF VAN WERT; AND THAT SAID TRANSFER TO BE APPROVED BY THE VAN WERT COUNTY COMMON PLEASE COURT, AND DECLARING AN EMERGENCY. Corcoran reported the committee met this evening to continue discussion of the combination of the CDBG Tier II grant and the TEP grant. After considerable discussion, the committee agreed to authorize the necessary legislation. Corcoran made a motion to authorize the Law Director to prepare an Ordinance authorizing an agreement with Pogemeyer Design Services for engineering and design services for the TEP grant, making a supplemental appropriation of $32,563.00 from Fund 301 for other operating costs and declaring an emergency, seconded by Gehres, with all concurring. Corcoran reported that he has good news and bad news to report to council regarding the FAA reauthorization. The good news is the FAA has been reauthorized for the remainder of 2008 to provide funding through June 30, 2008. The bad news is the capital improvement program was reduced to 75%. This means the capital improvement project applied for by the Regional Airport Authority to be completed in 2008 will probably have to be postponed to 2009. The airport will probably have to use two grant cycles to complete this project. The project may be completed in 2008 if it is not necessary to grind the runway before repaving. Corcoran reminded the committee that it is scheduled to meet on 4/14/08 at 6:15 p.m. to discuss the first quarter financial results. Corcoran scheduled a committee meeting for 4/21/08 at 6:30 p.m. to continue discussion of the CDBG an TEP Tier II grants. Corcoran will ask Jane Jones to attend this meeting. WATER AND SEWER: Crone reported that 4,494 bills were sent, of which 3,817 are paid. There are 677 past due accounts. As of today, the department has collected $278,590.00. For the year to date, the department has collected $915,968.00. As of today there is $56,598.00 in delinquent payments due. Crone reminded committee members of the meeting he scheduled earlier during tonight's meeting for 4/7/08 at 6:00 p.m. to discuss unsewered areas. The meeting is now rescheduled for 3/31/08 at 6:30 p.m.. STREETS AND ALLEYS: Gehres reported that a meeting has been scheduled with Gehres, Fleming and Ehmer and the city's grant writer to discuss grants for sidewalks. There are no grants available to meet costs for repair of existing sidewalks. Gehres scheduled a meeting for 4/28/08 at 6:00 p.m. to discuss street painting, street paving and city sidewalks.
OLD BUSINESS There was no Old Business. NEW BUSINESS There was no New Business. RESOLUTIONS AND ORDINANCES ORDINANCE 08-03-017 / First Reading: AN ORDINANCE TO ACCEPT THE PROPOSED REZONING CLASSIFICATION FROM R-2 MEDIUM DENSITY RESIDENCE, TO B-3 HIGHWAY AND GENERAL BUSINESS, OF THAT REAL PROPERTY, OWNED BY KAY SLUTERBECK, AND DECLARING AN EMERGENCY. An advisory vote was taken. A motion was made by Alger to adjourn at 8:28 p.m., seconded by Crone, with all concurring.
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