MINUTES OF THE VAN WERT CITY COUNCIL August 28, 2017
The meeting was called to order at 6:30 p.m. by Council President Weir.
The invocation was given by President Weir.
On call of the roll: Fisher, Tomlinson, Trittschuh, Marshal, Markward, Straley and Mergy
Weir added Rudy Grant to the agenda.
Fisher made a motion to approve the agenda for the 08/28/17 Council meeting; seconded by Tomlinson; with all concurring.
Fisher made a motion to approve the minutes for the 8/14/17 Council meeting; seconded by Tomlinson; with all concurring.
COMMENTS, COMMUNICATIONS & PETITIONS
City Tax Administrator Rudy Grant went over numbers related to increasing the credit for citizens who work outside of City limits from 25% to 50%. Grant estimated that this applies to 652 people which currently cost the City $100,000. Increasing the credit to 50% would cost an estimated $100,000 more; however, this would be offset by the $1,000,000 generated from the tax initiative. Fleming presented a certificate to Grant for his years of service followed by Mayor Mazur reading a proclamation in honor of Grant which highlighted his service to both the United States and the City.
Andrew Coutts presented Van Wert’s “Opencheckbook” website page. This shows three years worth of data in an easily accessible interactive interface. Coutts highlighted several features to show ease of use and comparable statistics. The site is currently password protected until a public launch is held in the next coming weeks along with several villages in the county and Van Wert City Schools. Weir asked each member of Council if they were so moved to do this and each member confirmed they were.
MAYOR: Mayor Mazur stated that the City now owns the Clark gas station and will look at removing it in the next few months. Several other tax initiative meetings have been scheduled and Mazur would like to see Council’s involvement in these. Clean Up Van Wert day is set for September 9th from 9-1. A flyer with complete information can be found on the City website.
SAFETY SERVICE DIRECTOR: Fleming announced that brush pickup would continue this week and that loops will be going in where paving has occurred. Fleming also stated that paving will start on Van Wert Decatur Road after the 224 project is complete.
AUDITOR: The Auditor announced that the Then and Now circulated earlier in the week would not be presented as changes to the invoice lowered it to under $3000. She also clarified that a 30 day motel stay is considered long term per the Ohio Revised Code. Five properties that were part of the land bank owed the City $12,000 in taxes and fees. The City received none of this. A discussion occurred about adding stronger punishments for violations with Mr. Marshall and Mr. Hatcher stating they are currently working on this. Mayor Mazur added that the land bank is a great program and that hopefully these properties will be replaced by taxpaying citizens.
LAW DIRECTOR: Hatcher stated that he met with Marshall and Lawson about Code violations and enforcements. He also announced that the Municipal Court is on record breaking levels of cases again and that OVI and traffic violations are up, with alcohol related OVI’s down and drug related ones up. Hatcher also stated that he attended a meeting about distracted driving with Fleming adding that City employees are preparing to take an oath to not text and drive.
COMMITTEE REPORTS PARKS AND RECREATION: Markward reported that fence posts are in place at the dog park with more action to occur soon. Markward made a motion to introduce Resolution Number: 17-08-051 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A QUITCLAIM DEED TRANSFERRING THE PROPERTY COMMONLY KNOWN AS MEMORIAL PARK TO THE AMERICAN LEGION POST 178 WITH RIGHT OF REVERSION TO THE CITY OF VAN WERT; seconded by Fisher; with all concurring and Marshall abstaining. Joe Jared asked for an amount of total savings this would create for the City.
JUDICIARY AND ANNEXATION: Tomlinson clarified that the correct procedure for F Permits is for the Administration to take all the necessary steps regarding the permit, and then to update council. Tomlinson announced that the Law Director prepared the legislation he requested in regards to changing the credit received for residents that work out of city limits. Tomlinson made a motion to introduceOrdinance Number: 17-08-054AN ORDINANCE TO AMEND A SECTION TO CHAPTER 39A MUNICIPAL INCOME TAX REGULATIONS EFFECTIVE 1/1/2016, ALSO KNOWN AS SECTION 39A.08(A) CREDIT FOR TAX PAID; seconded by Fisher; with all concurring. Tomlinson made a motion to introduceOrdinance Number: 17-08-054 AN ORDINANCE TO AMEND A SECTION TO CHAPTER 39A MUNICIPAL INCOME TAX REGULATIONS EFFECTIVE 1/1/2016, ALSO KNOWN AS SECTION 39A.08(A) CREDIT FOR TAX PAID; seconded by Fisher; with all concurring. WATER AND SEWER: Straley had no report.
HEALTH, SERVICE AND SAFETY: Marshall stated that he met with Bill Lawson and John Hatcher to discuss code violations. They picked the 20 most alarming properties and focused in on the ones that had repeat offenses. Marshall stated that they are working towards improving communications between the three of them so that Council can be informed on how things resolve in court. Weir requested that a report be read at the next Council meeting showing court proceeding outcomes. FINANCE: Mergy made a motion for the Law Director to prepare legislation to accept the tax rates as determined by the budget commission and declaring an emergency; seconded by Tomlinson; with all concurring. Mergy reminded everyone of the Finance Committee Meeting for Monday September 11th from 6:15-6:30 p.m. to discuss financing requests from MainStreet Van Wert. PROPERTIES AND EQUIPMENT: Fisher had no report.
STREETS AND ALLEYS: Trittschuh reviewed his Streets and Alleys Committee Meeting held prior to Council in which parking issues related to downtown apartments were discussed. The solution would be for the City to issue parking permit tags to hang from the tenants review mirror. Progress needs to be made on this issue before further action takes place.
ECONOMIC DEVELOPMENT: Tomlinson had no report.
Tomlinson made a motion to introduce the consent agenda; seconded by Mergy; with all concurring.
Tomlinson made a motion to suspend statutory rules; seconded by Mergy; with all concurring.
Tomlinson made a motion to pass the consent agenda on its first and final reading; seconded by Mergy; with all concurring.
CONSENT AGENDA Number Name Committee 17-08-052 A RESOLUTION ACCEPTING THE AMOUNTS FINANCE AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR AND DECLARING AN EMERGENCY.
17-08-053 AN ORDINANCE AMENDING ORDINANCE 10-12-075, FINANCE 17-06-040 AND 17-07-047 RENEWING THE CITY OF VAN WERT JOB CREATION INCENTIVE PROGRAM AS A DEVELOPMENT TOOL TO RECRUIT AND RETAIN BUSINESS IN THE CITY OF VAN WERT AND DECLARING AN EMERGENCY.
ORDINANCE AND RESOLUTIONS
Marshall made a motion to pass Resolution Number: 17-07-045: A RESOLUTION PROHIBITING THE ISSUANCE AND PROCESSING OF ANY PERMITS OR CERTIFICATES OF OCCUPANCY ALLOWING THE CULTIVATION, PROCESSING OR RETAIL DISPENSING OF MARIJUANA FOR MEDICAL PURPOSES WITHIN THE CITY OF VAN WERT on its third and final reading; seconded by Tomlinson ; with all concurring.
Tomlinson made a motion to pass Ordinance Number: 17-07-046: AN ORDINANCE TO AMEND A NEW SECTION TO CHAPTER 152 BUILDING CODE, ALSO KNOWN AS SECTION 152.751 NUSIANCE on its third and final reading; seconded by Fisher ; with all concurring except Mergy.
Resolution Number: 17-08-051 Committee: Parks and Recreation
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A QUITCLAIM DEED TRANSFERRING THE PROPERTY COMMONLY KNOWN AS MEMORIAL PARK TO THE AMERICAN LEGION POST 178 WITH RIGHT OF REVERSION TO THE CITY OF VAN WERT. First reading advisory vote with all concurring.
Ordinance Number: 17-08-054 Committee: Judiciary
AN ORDINANCE TO AMEND A SECTION TO CHAPTER 39A MUNICIPAL INCOME TAX REGULATIONS EFFECTIVE 1/1/2016, ALSO KNOWN AS SECTION 39A.08(A) CREDIT FOR TAX PAID. First reading advisory vote with all concurring.
Ordinance Number: 17-08-055 Committee: Judiciary
AN ORDINANCE TO AMEND A SECTION TO CHAPTER 39A MUNICIPAL INCOME TAX REGULATIONS EFFECTIVE 1/1/2016, ALSO KNOWN AS SECTION 39A.07(C)(1)(d) DECLARATIONS OF ESTIMATED TAX. First reading, advisory vote with all concurring.
Tomlinson made a motion to adjourn at 7:44p.m.; seconded by Straley; with all concurring.