The meeting was called to order at 6:30 p.m. by Council President Tomlinson. The invocation was given by Pastor Keith Stoller.
On call of the roll: Penton, Trittschuh, Markward, Marshall, Agler, and Mergy. Agler made a motion to excuse Straley; seconded by Mergy; with all concurring. Trittschuh made a motion to approve the agenda as presented for the 5/30/18 Council meeting; seconded by Agler; with all concurring. Trittschuh made a motion to approve the minutes for the 5/14/18 Council meeting; seconded by Agler; with all concurring.
COMMENTS, COMMUNICATIONS & PETITIONS President Tomlinson noted that the Auditor sent out the Tax Budget and also published it online. Any questions should be directed to her to be answered upon her return from vacation. Chief Jones has emailed the annual Fire Department Report. Questions should be sent to either Chief Jones or Jay Fleming. President Tomlinson passed a letter from the Planning Commission to the Judiciary and Annexation Committee to explain the contents and to schedule a public hearing for permanent rezoning. Stacy Adam gave an overview of PACE legislation. This is a financing tool that allows property owners to finance the cost of renewable energy improvements through a special assessment on their real property tax bills. Several questions were asked about if this would pose any financial burden to the City, with Adam replying no. This would be used as both a financing benefit and as another economic development tool. Full information about PACE legislation is attached to the minutes. President Tomlinson requested that Stacy send sample legislation to the Clerk to forward to Council to review before moving on. Charles White, of 1223 E Ervin Road, asked about the regulations of keeping bees on his property. He wants to keep two hives at his home and inquired about rules related to this. Hatcher said more time is needed to research the topic and that the final decision would be communicated from administration to Mr. White.
MAYOR: Mayor Mazur stated that the Economic Development Board is made up of nine members (three from the City, three from the County, and three at-large seats) and that the Board is in need of an at-large member starting July 1st. To run you must be a member with at least ten signatures. Please go to 145 E Main Street for more information. The Sister City visit is happening July 24-29 and homes are needed for the ten students traveling here. Call 419-238-0308 for more information. Building permits are required for all projects being done in the City and can be picked up in the Mayor’s office.
SAFETY SERVICE DIRECTOR: Fleming requested that the yearly legislation for the purchase of rock salt be requested to be added to the consent agenda. The storm sewer project on Boyd Avenue is to be completed soon and work on Rosalie will start after that project is finished. Agler asked for a clarification on how the rock salt is purchased with Fleming responding that both the City and County purchase it from ODOT. It was stated that all overgrown tree branches on City alleys are to be maintained and cleared by the homeowner.
AUDITOR: No report was given.
LAW DIRECTOR: Hatcher requested that Marshall make a motion to amend section 152.2 and 152.50 of the City Code in order to clarify these sections. These will be reviewed among Hatcher and Marshall for the next Council Meeting.
COMMITTEE REPORTS PARKS AND RECREATION: Penton reported that upkeep continues to prove to be difficult with the reduction of staff. JUDICIARY AND ANNEXATION: Mergy made a motion for the Law Director to prepare legislation to expand the current CRA agreement that is around the airport to include the new 159 acre subdivision on Van Wert-Decatur Road and declaring an emergency; seconded by Trittschuh; with all concurring. Mergy made a motion to approve the rezoning of the entire subdivision on Van Wert-Decatur Road to R2 except for a 350 foot strip which will be zoned as B3 and declaring an emergency; seconded by Trittschuh; with all concurring. Mergy scheduled a public hearing for June 11th at 6:25 pm to discuss permanent zoning for the Landing Subdivision as R-2 for the entire acreage with the exception of commercial, B-3 strip along Van Wert Decatur Road from the East point to the West property line of the entire annexed property just short of 160 acres. ECONOMIC DEVELOPMENT: Stacy Adam reported that several City and County agencies and groups met to work on the strategic plan for economic development in the City. The intent is to update the plan formed in 2003 and to get everyone on the same page to communicate a shared idea. These plans will be presented to Council when completed.
HEALTH, SERVICE AND SAFETY: Marshall made a motion for the Law Director to prepare legislation to amend parts of 152.25 and 152.50; seconded by Agler; with all concurring. Marshall noted that 20 code violations have occurred in the last ten days related to mowing and weeds. Marshall explained that Mr. Lawson is already very busy but must also devote a lot of time to Code enforcement because of budget cuts not allowing for a Code enforcement officer. Tomlinson urged all homeowners to be responsible and to take care of their property or face a fine of up to $500. Mayor Mazur stated that the Land Bank is helping the situation. Tomlinson asked for a Marshall to verify that 1118 Park was on his list with Marshall answering yes. It was also clarified that citizens could not live in tents in the backyard of their property. Agler asked what could be done for repeat offenders who do not mow their lawns until a door hanger is placed with Tomlinson responding that under the new legislation they could be taken to court. FINANCE: Markward made a motion for the Law Director to prepare legislation for supplemental appropriations and declaring an emergency; seconded by Mergy; with all concurring. PROPERTIES AND EQUIPMENT: Agler had no report. Tomlinson asked Fleming about procedures for dead trees. Fleming noted that with budget cuts they can only focus on trees that are posing a safety issue. Tomlinson asked for ideas for tree concerns to be considered and noted that property owners are responsible for upkeep of trees on their property. STREETS AND ALLEYS: Trittschuh made a motion for the Law Director to prepare legislation authorizing the Safety-Service director to enter into and participate in a contract with ODOT for the purchase of rock salt for the 2018-2019 winter season and declaring an emergency; seconded by Agler; with all concurring. UNFINISHED BUSINESS NEW BUSINESS CONSENT AGENDA Agler made a motion to introduce the consent agenda; seconded by Trittschuh; with all concurring. Markward made a motion to suspend statutory rules; seconded by Mergy; with all concurring. Markward made a motion to pass the consent agenda on its first and final reading; seconded by Agler; with all concurring. Number Name Ordinance/Resolution Number Name 18-05-039 A RESOLUTION AUTHORIZING THE SAFETY-SERVICE DIRECTOR, ON BEHALF OF THE CITY OF VAN WERT, TO ENTER INTO, AND PARTICIPATE IN A CONTRACT WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF SODIUM CHLORIDE (ROCK SALT) FOR THE 2017-2018 WINTER SEASON, AND DECLARING AN EMERGENCY. 18-05-040 AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATION TO FUND 101 AND DECLARING AN EMERGENCY. ORDINANCE AND RESOLUTIONS Ordinance Number: 18-04-025 Committee: Health, Service and Safety Marshall made a motion to pass Ordinance Number: 18-04-025 AN ORDINANCE TO AMEND THE VAN WERT CITY CODE OF ORDINANCES SECTION 152.75 OF THE VAN WERT CITY CODE OF ORDINANCES on its third and final reading; seconded by Agler; with all concurring. Trittschuh made a motion to adjourn at 7:30 p.m.; seconded by Markward; with all concurring.