MINUTES OF THE VAN WERT CITY COUNCIL July 23, 2018
The meeting was called to order at 6:30 p.m. by President Pro Tem Joi Mergy.
The invocation was given by Pastor Keith Stoller.
On call of the roll: Trittschuh, Markward, Mergy, Penton, Marshall, Agler, and Straley.
Trittschuh made a motion to approve the agenda as presented for the 7/23/18 Council meeting; seconded by Straley; with all concurring.
Straley made a motion to approve the minutes for the 7/07/18 Council meeting; seconded by Marshall; with all concurring.
COMMENTS, COMMUNICATIONS & PETITIONS
Joe Jarred of 233 Burt Street asked if the meeting was being recorded with Mayor Mazur answering yes. Jarred added that the last meeting was not available for viewing on the City website. Mayor Mazur said he would look into this issue.
Tom Wise of 1064 Indian Hill Drive also made a complaint that the last meeting of June was not posted for viewing on the website and questioned if this was done on purpose. He also noted that he feels that public comments are not heard.
Steve Rusk of 403 North Cherry Street apologized for his behavior at the last Council Meeting, and asked the Law Director if he and Council must investigate misconduct allegations. Hatcher replied that they do within reason. Rusk asked specifically about two complaints that he made. Hatcher answered that the police investigated these complaints. Mayor Mazur and Joi Mergy both asked Rusk what they wanted Council to do since the City does not have jurisdiction over the Humane Society or dog warden. Mergy noted that Rusk was at his two minute comment limit.
A Finance Committee Meeting was held prior to Council in which a TIF agreement for The Landing at Dickenson Farms was discussed. The proposed agreement is for a 100%, 30 year TIF. The conversation continued into the comment section of the Council meeting. Straley asked if any other TIF agreements were in place with Mayor Mazur answering one other at the Towne Center (Wal Mart). Penton asked if a family has children that go to Van Wert City Schools in this TIF area, will their real estate taxes still not go to the school with Stacy Adam answering that he was correct. Mayor Mazur asked if the PILOT payments are going to be annual with G 4 Partners answering that they are currently in negotiations on this matter. Joi Mergy asked how past subdivisions were able to work without using a TIF agreement with Fleming answering no one has tried to take on this large of a subdivision development. Balyeat was asked for her opinion on the issue. She stated the only issue was who took on the debt, and that the City is not taking on the debt. She added that the portion of new taxes the City would lose would be minimal but the potential gain from having more people living and working in the City would be a great benefit. A handout of the proposed TIF agreement and procedures is attached to the minutes.
MAYOR: Mayor Mazur thanked Jon Tomlinson for being at the opening ceremony of Franklin Park. Mazur congratulated Bill Marshall for his research and work on the ceremony for the War of 1812 veteran. Mazur also stated how pleased he was with the Town Creek Live event adding that there were no incidents related to alcohol being served. He congratulated and thanked all the organizers of this event.
SAFETY SERVICE DIRECTOR: Fleming reported that the City is eligible for the Public Works Funding grant that comes up every four years. This funding, totaling $400,000 will be used to paint the north side water tower and to upgrade an air compressor at the wastewater treatment plant. Fleming provided Hatcher with two sample legislation examples so that he could prepare something for the consent agenda. Preliminary legislation will be passed tonight for the replacement of the Jefferson Street Bridge. This is being funded at 95% with the Market Street Bridge planned for next year. Since the water department moved their billing online, an additional $15 fee has been added for bad checks. Legislation is needed to accept this extra charge. Markward made a motion for the Law Director prepare legislation so that the $15 charge could be accepted (for a total bad check fee of $40); seconded by Agler; with all concurring. Fleming also congratulated the organizers of Town Creek Live and shared that he received many encouraging comments about the event. Balyeat added that it truly was a great family event. The Vision Park project will not start until next spring because of the timing of the bid, but the project will still be finished by the July 2019 deadline. The Rosalie storm sewer project is underway with the CSO project set to begin next week. A Property and Equipment Committee Meeting needs to be scheduled to discuss the procedures for the selling of property at Vision Park. The City is currently in the process of designing an updated traffic signal for the intersection at Central and Washington Streets to help with traffic flow. Mayor Mazur added that he needs the process that Council established for completing the steps leading up to getting an F Permit. Balyeat added that she may have the guidelines for this.
AUDITOR: The Auditor stated that the State Audit has started for years 2016-2017 and that if any correspondence is received by the auditors, to please respond accordingly.
LAW DIRECTOR: Hatcher reported that he will be meeting with Stacey Adam prior to the next Council Meeting in order to discuss any issues related to the sale of property at Vision Park. Hatcher answered a question about if the Street Tax Ordinance would have to be amended if assessments were added. He stated that he believes this would indeed be an issue that would be taken to the voters. Joe Jarred asked about proposed Ordinance 18-06-043 and how it may conflict with the Ohio Revised Code. Hatcher said he would investigate this and see if further action is needed.
COMMITTEE REPORTS PARKS AND RECREATION: Penton reported that he met with Sue Heappard about mowing and upkeep issues related to two to three temporary employees leaving in August. A full report will be given on this issue at the next Council Meeting. Mayor Mazur added that landscaping upkeep at Franklin Park will be handled by The County Foundation and donations from Central Mutual Insurance. He thanked them for their generosity. JUDICIARY AND ANNEXATION: Mergy had no report. ECONOMIC DEVELOPMENT: Straley had no report.
HEALTH, SERVICE AND SAFETY: Marshall had no report. FINANCE: Markward requested all Council members consider the information presented tonight about the proposed TIF agreement and to get all questions submitted before the next Council meeting. PROPERTIES AND EQUIPMENT: Agler scheduled a Property and Equipment Committee Meeting for August 13th from 6:00-6:30 pm to discuss procedures for sale of property at Vision Park. STREETS AND ALLEYS: Trittschuh made a motion for the Law Director to prepare legislation for the Safety-Service Director to accept bids and award contracts for the Jefferson Street Bridge project and declaring an emergency; seconded by Straley; with all concurring. UNFINISHED BUSINESS
Straley made a motion to introduce the consent agenda; seconded by Agler; with all concurring.
Trittschuh made a motion to suspend statutory rules; seconded by Straley; with all concurring.
Trittschuh made a motion to pass the consent agenda on its first and final reading; seconded by Straley; with all concurring.
Ordinance Number: 18-07-047 Committee: Streets & Alleys AN ORDINANCE AUTHORIZING THE SAFETY SERVICE DIRECTOR TO ACCEPT BIDS AND AWARD CONTRACTS FOR THE JEFFERSON STREET BRIDGE PROJECT AND DECLARING AN EMERGENCY. ORDINANCE AND RESOLUTIONS
Ordinance Number: 18-06-043 Committee: Health, Service and Safety AN ORDINANCE TO AMEND THE VAN WERT CITY CODE OF ORDINANCES SECTION 152.25 OF THE VAN WERT CITY CODE OF ORDINANCES. Second reading advisory vote with all concurring. Trittschuh made a motion to adjourn at 7:17 p.m.; seconded by Straley; with all concurring.